Out-of-State Executive Protection in New York: Short-Term Licensing Checklist

Legal Framework

New York requires anyone performing executive protection (bodyguard) services to hold a Private Investigator (PI) licence or a Security Guard licence—even for short-term assignments. Non-residents must obtain a Temporary Non-Resident PI Licence.

10-Step Compliance Roadmap

1. Apply for Temporary Non-Resident PI Licence (NY DOS Division of Licensing Services). Valid ≤120 days/calendar year. Form DOS-1583 + $200 fee.
2. Fingerprint Submission – MorphoTrust/IdentoGO; FBI + NY DCJS background check.
3. Background Package – Criminal history, character references (3), financial stability (credit report), employment verification.
4. Firearms Permit (if armed) – NYS Pistol Permit (non-resident) via NYSP Pistol Permit Bureau. Reciprocity rare; expect full application.
5. Local Registration – Some municipalities (NYC, Nassau, Suffolk) require separate registration with police/sheriff.
6. Liability Insurance – Minimum $1M general liability; professional errors & omissions recommended.
7. Written Client Authorization – Scope, dates, duties, emergency contacts, use-of-force parameters.
8. Check Reciprocity Agreements – NY has limited PI reciprocity (e.g., FL, VA under specific conditions). Verify before relying.
9. Firearms Training Proof – NYS-approved 47-hr course + qualification shoot (if armed).
10. Carry Documentation – Licence, permit, insurance, client letter, photo ID—on person at all times.

Critical Reminders

• No "bodyguard" licence category—falls under PI or Security Guard.
• NYC has additional rules (NYC Admin Code §10-147); may need NYC Security Guard Registration.
• Violations → misdemeanor, fines, licence revocation, civil liability.

Engage a NY-licensed attorney or compliance firm 30+ days before deployment.