Count the number of people in your group so you know how big of a bus you'll need. Most tour buses seat nine to 12 people comfortably. Determine for how long you will need the bus and how far of a distance you will be traveling. These factors will affect fuel and overall rental costs.
Search a directory site such as www.busrates.com or www.charterbusamerica.com for a bus company that fits your needs. The sites offer a list of numerous bus companies and let you compare prices and company information.
Contact each company and ask them to quote you a price. Rates and deposits often depend on the model, make and condition of the bus. Also ask how much of a security deposit the company requires. Inquire about extras such as who pays for the driver's accommodations, parking fees or tolls.
Ask if the bus you are considering comes with air conditioning, a television, a DVD player and on-board restrooms as well as private sleeping areas.Though most tour buses come fully equipped, always double check.
Ask for proof of insurance, driver's safety records and details about the cancellation policy. You don't want to get stuck with an expensive repair or a bad driver. Find out if you will get your deposit back if you cancel the deal.
Narrow down the list to three bus companies. Eliminate the companies that are too expensive or don't provide the accommodations that you need. From that list, choose the bus company that best suits your needs. Pay your deposit and get all of the details and specifics of the deal in writing.
Clean the bus and return it on time after your trip. These are common requirements in bus rental contracts, and failing to fulfill them will often result in a cleaning fee and a late fee being tacked on to your bill.
