Meet with your boss and establish the exact requirements for the trip. Check what time your boss needs to arrive at a destination and when the last meeting will finish. Clarify the budget for the trip. You will need to know your boss's preferred modes of travel and whether budget or executive accommodations are required. Ask whether business facilities will be required when traveling and at the chosen hotel.
Encourage your boss to register with frequent flyer programs and use points from these to book flights where possible. Many airlines such as American Airlines offer programs in which regular flyers can earn points toward future flights when flying with the airline itself or with one of its Oneworld Alliance partners, including British Airways, Cathay Pacific and Mexicana.
Research price comparison websites and the airlines' own sites to get the best deals on flights and hotels. Sites such as Skyscanner compare prices across a range of airlines and flight brokers, and you can find cheap flights in Europe for your boss on budget airlines such as Ryanair. Also consider Sky Club, which specializes in finding cheap business flights. For cheap business hotels try sites such as Usahotelsweb. You may get the best deal phoning the hotel directly, letting them know your boss's itinerary and trying to negotiate a deal with suggestions that your company will use the hotel again.
Check out the cost of train travel with Amtrak. Saving time can save your boss money, and travel by train can avoid delays at airport security or the hassle of being stuck on traffic-clogged roads. Train journeys often reach their destination in the center of a city, avoiding the cost of travel from the airport to business district.
Try using applications such as WorldMate, a mobile travel assistant that can build a business travel itinerary and put it onto a mobile phone. WorldMate can help organize flights, accommodations and car rental, and synchronizes with calendars that can be shared with colleagues. The application lists times in a destination's time zone and can give your boss additional information such as flight numbers, gate numbers and contact details.
