Visit an online visa assistance site and review the recommended format for visa invitation letters (Resource 1). Include in the framework of the letter: your full name, date of birth, address and phone numbers, your relationship to the visiting party, your occupation and your status as a U.S. residence or citizen. You must also attach proof of your status to the letter upon submission (Reference 3). Proof of your status can be a copy of your passport, birth certificate or green card.
Write the body of the letter to include a statement of invitation to the visiting party, the purpose of the visit, a description of what activities you intend to undertake with the visiting party while they are in the country and what benefits the visit will provide for both parties. The most important part of the letter is a declaration of stated responsibilities, which you intend to take on in support of the visiting party. This list should be itemized and might include living expenses, return tickets, health care while in the country, the dates of the visit and the address where you intend to house your visitors (Reference 3, 6). The letter should be written to the visiting party and not to the authorities.
Translate your letter into the native language of the visiting party and send it along with the English version. Your visitors might be asked questions about the visit, and they should be able to read what you have written on their behalf so that all parties are on the same page (Reference 2). The translated letter should not be included with the visa application.
Notarize your visa invitation letter at a local bank or legal office. Notarizing the document serves as legal proof that you are the author and legally binds you to the statements within.
