Export License Application in Chennai: DGFT Step-by-Step (2024)

Export licensing in India is governed by the Directorate General of Foreign Trade (DGFT). Most goods are "free" (no license), but restricted items (SCOMET, certain chemicals, pharmaceuticals, sandalwood, etc.) require authorization.

Prerequisites

• IEC (Import Export Code): Mandatory 10-digit PAN-based code. Apply online at dgft.gov.in.
• DSC (Digital Signature Certificate): Class 3 DSC from licensed CA (eMudhra, Sify, etc.) for signing applications.
• DGFT User ID: Register on DGFT portal with IEC.

Step-by-Step Process

1. Check Export Policy: Search ITC (HS) code at Indian Trade Portal. Note licensing requirement (Free/Restricted/Prohibited/STE).
2. Identify License Type:
   • General license (broad category)
   • Specific license (named buyer/country)
   • SCOMET license (dual-use/military)
3. Prepare Documents:
   • Company incorporation + PAN + GST
   • IEC certificate
   • Purchase order / proforma invoice
   • Technical specs / end-use certificate (for SCOMET)
   • RCMC (Registration-cum-Membership Certificate) from relevant EPC
4. File Online (AYAT Module): Log into DGFT → "Online Application" → "Export License." Fill form, upload docs, pay fee (varies by category).
5. Submit Hard Copies: Within 15 days to DGFT Chennai Zonal Office (Shastri Bhavan, 26 Haddows Rd, Nungambakkam).
6. Processing: DGFT examines → may query → issues license (digital, downloadable). Typical: 15–30 working days.
7. Utilize: Quote license number on shipping bill. Adhere to validity, quantity, port restrictions.

Chennai-Specific Notes

• Zonal Office: DGFT, Chennai (covers TN, Puducherry)
• Major ports: Chennai, Ennore, Tuticorin—ensure license matches port of shipment
• EPCs in Chennai: CHEMEXCIL, PHARMEXCIL, GEPC, SRTEPC—verify RCMC requirement

Pro Tip

Engage a Customs House Agent (CHA) or trade consultant for first-time/restricted exports. Errors in HS classification or end-use declarations cause delays or penalties.