Decide on the main purpose of your roadside assistance log, such as to ensure vehicle safety, to document employee expenses that an employer will reimburse or to serve as a document of service by a towing provider. Clearly define the use of the log before developing the sections. This will help make the log more easily reviewed and interpreted.
Organize the items in the log according to importance. If its purpose is to track repair expenses, track all expenses -- whether the repairs occur at the spot of the breakdowns or at the garage. Designate the highest priorities to the engine, the transmission, the electrical system, the steering mechanism and the braking system. These are critical to the longevity of the vehicle's use. Include these components in the first section of the log. Create an area within the log to record the repair expenses of each. Record the odometer miles reading that appears at the time of each repair.
Create a second section of the log to record expenses for additional repairs. Include in this section expenses for replacing belts, batteries and tires. If the battery is charged or the tires are repaired, record these instances separately, as the date of these repairs can help to determine the date of each replacement. Preventative maintenance is always the best solution.
Add the expense of each log section together to calculate a total expense. Use this total to request employer reimbursement. Create a summary area to list necessary follow-up services. Include the dates that are suggested by the mechanic to return for engine tune-ups, oil changes and air conditioning check-ups.
