Select a date and time for the trip to Mohegan Sun by referring to bus schedules. You can choose from public transportation or you can pay ahead of time for a private charter bus. If you are traveling with a large group of peers, you might prefer a private bus. But for a group of ten or less, consider taking a public bus if you're within the area.
Keep a list of expenses related to the trip. This should include the cost of riding the bus if you're using public transportation or the price for renting a chartered bus, including any additional fees for fuel or mileage. In most cases, you'll have to pay for the bus trip ahead of time so determine how you'd like to do so. Then divide up the cost amongst the number of passengers that you're likely to have and charge at least that much for the trip. Of course, if there is a sponsor for the trip, passengers can ride to Mohegan Sun for free.
Create an itinerary for the trip including the bus's departure times to and from Mohegan Sun. Before you even begin to let others know about the trip, you'll want to secure these details.
Send out fliers or emails to those interested in going on the trip. The most important information to include is the date and time of the trip as well as your name, since you're organizing the trip. Also, remember to include pricing if passengers will be required to pay for a ticket or seat.
Maintain a list of people who would like to attend. You'll want to record full names, phone numbers and email addresses on this sheet. Keep it inside a folder and put in a place where you can access it easily. On this list, also keep track of who has paid. If the list fills quickly, you can create a separate list to use as a waiting list just in case others cancel.
Make a phone call one week before the trip to ensure that the bus you plan to take will be on schedule. You can also gather information to give to passengers, including any tips for riding the bus or stops along the way.
Call each passenger the day before the bus trip to confirm attendance. If someone cannot make it, refer to your waiting list and give the spot to another person.
Bring a clip board with your list of attendees on the day of the bus trip. As each passenger boards, refer to your sheet to make sure the passenger's name is there. This is also a good time to collect payments.
