After reviewing the events planned for the conference, pack one outfit suitable for each event. Try to include as many wrinkle-free outfits as possible, and coordinate outfits to limit the number of shoes needed. Always include a casual backup outfit in case of spills and a sweater or jacket for chilly meeting rooms. Bring enough undergarments --- socks, underwear, hosiery, brassieres --- to cover each day plus an extra of each. Don't forget a set of pajamas. A week before you depart, consider checking the weather forecast for the conference location to make sure your clothing choices are appropriate.
To save time and space in your bag, the Independent Traveler recommends limiting personal care routines to the basics. Personal care items to pack include a shaving kit, soap, hair products, deodorant, sunscreen, contact lens solution and feminine hygiene products. Consider bringing a hair dryer and other hair appliances, especially if you are staying in a dormitory. Prescription medicines should be included, but they should be handled according to conference rules. Conference guidelines should also be referred to regarding over-the-counter pain relievers and vitamins.
Wake up on time for breakfast and meetings with a battery-operated alarm clock instead of relying on a cellphone. Some cellphones do not recognize time zone changes and could cause you to miss out on important events. Consider bringing a point-and-shoot camera to take pictures of your new friends. Cellphone cameras are great, but many do not work well in low light. MP3 players, handheld video game systems, DVD players and laptop computers can provide entertainment while traveling to the conference. However, consider putting them away once you arrive to focus on meeting new people and conference objectives. A portable iron may be handy if you are staying in a dorm. A review of conference rules can determine which gadgets are prohibited. Pack recharging cords and power plug adapters, if traveling abroad, for the gadgets you do bring.
If laptop computers are prohibited, then you might need to pack paper and pens to take notes. You might consider bringing money to pay for laundry, snacks, souvenirs and other incidentals. If staying in a dormitory, then a pillow, sheets, blankets and towels might be necessary. A roll-up sleeping bag and a pillow could easily replace the blankets and sheets. A plastic or canvas bag might be necessary to handle wet or soiled clothes. Consider printing some inexpensive business cards at home to give to your new friends. It's a fast and easy way to exchange information. Also, if traveling abroad, plan to have a valid passport with you.
