Regulations on the Preparation of a Birth Certificate

When a mother gives birth in a hospital or with a licensed midwife, the hospital or midwife usually takes care of obtaining the birth certificate. However, if the birth takes place at home without a licensed midwife or if it is unassisted, the mother must obtain it through her state's vital records department. The paperwork and the application process varies by state, but there are some universal requirements. Once these items are collected and notarized, the vital records office can issue a birth certificate. Some may also require a fee.
  1. Proof of Pregnancy

    • These can be medical records from your obstetrician or gynecologist or a written statement from another health care professional (licensed nurse, chiropractor, dentist, etc.) with firsthand knowledge of your pregnancy. The statement may not come from a family member, even if he is a doctor.

    Proof of Live Birth

    • This is a letter from a health care professional who witnessed your pregnancy before birth and saw you with your baby after delivery. The doctor or nurse must not be a family member and must be willing to attest that the baby delivered was alive.

    Witness to Birth

    • Someone who saw the birth must provide a written testimony corroborating the identities of the mother and child.

    Birth Certificate Application Form

    • These vary by state, so check with your local vital records office to obtain a form. The form may also be referred to as a home birth worksheet.

    Proof of Identity

    • This can include the mother's birth certificate or passport. Acceptable documents vary by state.

    Proof of Residency

    • Acceptable forms of proof include a tax return, deed, motor vehicle registration, pay stub or W-2 form.

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