Include all relevant details in your letter, including your complete contact information, date and time of arrival and departure, number of days of your stay, type of room and any special needs or requests such as a smoking or nonsmoking room.
Use a professional tone when writing your letter. Your salutation should be, "To Whom It May Concern" or "Dear Sir or Madam." Also include today's date at the top of the letter. The body of the letter should be to the point. It should specifically state what you need and how you will pay.
Writing a letter can look like this:
Date
To Whom It May Concern,
Please reserve a nonsmoking king sized bedroom for me and my partner for the following dates_________.
Please charge my credit card for the initial deposit required. Include any discounts that my early registration permits.
Credit card number:
Exact name on the card:
Expiration date:
Thank you for your prompt attention to and I look forward to receiving a letter confirming my reservation.
Thank you,
Your name, address, email, phone, fax
